A billable expense is basically an expense that you have incurred on behalf of your client customer for performing work, services, supplies.
Billable expenses are reimbursable from your customer simply by billing them the incurred expenses when you send them an invoice.
Whether you enter your expense into QuickBooks as a bill, check or expense, you can mark it as billable. This means you will both enter the name of the customer that the expense will be paid for by, as well as checking off the billable box. If you want to markup the cost, you can enter the applicable percentage. When you save your transaction the expense gets recorded as usual, and a non-posting transaction is also recorded called a billable expense.
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